CSE's White Paper on Promoting Integrity in Scientific Journal Publications
3.0 IDENTIFICATION OF RESEARCH MISCONDUCT AND GUIDELINES FOR ACTION
3.5 Correcting the Literature
Correcting the literature is a critical part of the research enterprise for a variety of reasons. First, it addresses unreliable information that is part of the public record. Second, corrections enable the researcher to identify and use correct information, thereby saving time and resources. Third, corrections enhance a journal's reputation for taking a proactive role in publishing accurate information for its readership.
Because of the breadth of the scientific culture, it is important to note that there is no single recognized method for addressing literature corrections. Of the various scientific disciplines reviewed for this section, the biomedical sciences have had the most experience in addressing literature correction issues. Hence, the information in this section is built largely on the literature correction policies of 2 organizations that have had extensive experience in this area: the National Library of Medicine (NLM) and the International Committee of Medical Journal Editors (ICMJE).
The NLM is the largest medical library in the world; it serves millions of researchers through MEDLINE and develops policies annually in response to issues that surface in the biomedical publishing community. The ICMJE Uniform Requirements, which are endorsed by more than 500 journals, reflect the experiences of editors since 1978 and are updated regularly to address new issues in scientific publication. The guidelines of both organizations provide the greater scientific research community with a useful framework for addressing issues related to correcting the literature.
The following sections examine current literature correction practices, including definitions, a checklist for editors, and examples of language used for correcting the literature.
3.5.1 Definitions
One of the most confusing aspects associated with literature corrections is the terminology journals use to identify what is being corrected. Different terms are sometimes used interchangeably. For example, the term retraction is not applied by journals uniformly. Some journals will use the term erratum for a retraction, which can lead to confusion for the reader. For the purpose of this document, the definitions used by the NLM will serve as the gold standard for literature correction terminology.
The primary methods used for correcting the literature are errata and retractions.
- Errata. Published changes or emendations to an earlier article, frequently referred to as corrections or corrigenda, are considered by NLM to be errata, regardless of the nature or origin of the error. The NLM does not differentiate between errors that originated in the publication process and errors of logic or methodology.
- Retractions. Retractions identify a citation that was previously published and is now retracted through a formal issuance from the author, publisher, or other authorized agent. The NLM does not differentiate between articles that are retracted because of honest error and those that are retracted because of scientific misconduct or plagiarism. If the notification in the journal is labeled as a retraction or withdrawal, NLM will index it as a retraction.
- Expressions of Concern. This indexing term was introduced by the ICMJE and incorporated into the NLM system in 2004. The expression of concern is a label that an editor may use to draw attention to possible problems, but it does not go so far as to retract or correct an article. Examples of this correction format are provided at the end of this section.
3.5.2 Published Guidelines
The American Physical Society (APS) published the Supplementary Guidelines on Responsibilities of Coauthors and Collaborators (adopted by the APS Council on November 10, 2002), which discuss authorship responsibilities associated with maintaining integrity in what is published. The guidelines also state that "all coauthors have an obligation to provide prompt retractions or correction of errors in published works. Any individual unwilling or unable to accept appropriate responsibility for a paper should not be a coauthor." While not all authors who publish are members of the American Physical Sciences, anyone who publishes in that association's journal is held to these standards.
The Society for Neuroscience has been one of the leading professional organizations to address literature corrections that follow a finding of scientific misconduct. In its 1998 publication, "Responsible Conduct Regarding Scientific Communication" the Society outlines the following steps:
If an investigation concerning a published article or abstract determines that the article contains a serious error, then a correction or retraction must be published prominently in the journal or abstract collection in which the original report appeared and contain the full bibliographic reference to the article or abstract. It should also be listed in the contents page and be prominently labeled (e.g., erratum, retraction, or apologia).
If the article or abstract was authored by more than one individual and some of those individuals are found to be innocent of misconduct, this should be made clear in the published statement. Any co-authors not found to be guilty of misconduct should be invited to participate in the preparation of the correction or retraction and/or to add an indication of their agreement to the statement. However, such authors should not be permitted to block publication of the statement.
3.5.3 Corrections and Retractions Related to Misconduct
3.5.3.1 The US Public Health Service
The US Public Health Service (PHS) Office of Research Integrity (ORI) has had a wide range of experience with journal editors and authors whose publications require literature corrections due to findings of scientific misconduct.
The ORI is the office within the PHS that is responsible for addressing scientific misconduct and research integrity related to PHS activities. One of the PHS administrative actions requires the respondent to submit a letter to the editor of the journal in which the article is being corrected due to a finding of scientific misconduct. When a respondent is required to submit a retraction or a correction of an article, the respondent must also send a copy of the retraction or correction letter to the ORI.
To ensure that editors are notified about manuscripts submitted to or published in their journal that require correction or retraction because of findings of scientific misconduct, the ORI sends the editor a letter with a copy of the Federal Register notice, the ORI report or the voluntary agreement signed by the respondent, and the Departmental Appeals Board decision, if applicable. This notification is sent upon publication of the Federal Register notice announcing the PHS findings and administrative actions.
The ORI may request that journals publish corrections or retractions resulting from scientific misconduct cases. Although the ORI does not have authority to require the journal to publish the retraction or correction, it can require the scientist who committed misconduct to submit the request. Besides PHS administrative actions, requests to correct the literature may be initiated by the institution where the misconduct occurred or by a coauthor of the questioned paper before the ORI has completed its oversight review. If the request for a retraction is accepted, the editor should publish the retraction as indicated in the ICMJE's Uniform Requirementsmeaning it should be labeled as such, appear in a prominent section of the journal, be listed in the table of contents, and include in its heading the title and citation of the original journal article.
3.5.3.2 The National Science Foundation, Office Of Inspector General
The National Science Foundation, Office of The Inspector General (NSF/OIG) addresses allegations of research misconduct in relation to research funded by the NSF. To date, the NSF/OIG has not addressed scientific misconduct cases that have required literature corrections, but it relies on a grantee's institution to handle literature corrections related to findings of scientific misconduct.
3.5.4 Processes
Literature corrections, whether in the form of errata or retractions, can be made by a variety of "authorized" agents. These agents have included authors, editor(s), publishers, department chairpersons, deans, laboratory directors, and legal counsel. It is important to mention that journals, professional societies, and government bodies have individual policies addressing how literature corrections will be managed, although many do not have specific guidelines. The NLM and the ICMJE's Uniform Requirements describe those persons from whom literature corrections will be accepted.
Of the 2 primary forms of literature corrections, "retractions" can be more difficult to attain. As indicated by the NLM, retractions are issued for the more serious literature corrections. They are most easily published when the responsible author(s) submits the request to the editor. While retractions do not necessarily reflect scientific misconduct, there are instances in which an author found guilty of scientific misconduct has refused to submit a retraction. Such situations are delicate and vary in difficulty. Because not all journals have policies on how to address literature corrections, editors are sometimes reluctant to publish a retraction without the signature of the author who committed the misconduct. Yet editors should consider their responsibility to report accurate information to their readership. The ORI has had a case in which coauthors and a responsible university official submitted a retraction when the original author refused. Section 3.5.7 below cites other cases in which coauthors submitted retractions after an author guilty of misconduct refused.
As previously discussed, the NLM and the ICMJE are the leaders in issuing guidance and instruction on correcting the literature. The following sections outline the processes used by both.
The NLM uses the following processes for addressing errata and retractions:
Errata. When a publisher, editor, or author has published a labeled, citable erratum to an article that was cited in the MEDLINE database, NLM has amended the citation of the article with a bibliographic reference to the erratum notice, in order to alert users and refer them to the source of the revised information.
The reference to a published erratum notice is in the form of a notification that appears above the article title in the Abstract or Citation formats of PubMed. In the MEDLINE format, this information appears in the EIN (Erratum in) field. Although errors may occur in any part of the published article, NLM will add the corrected information to the citation if the erroneous data were incorporated in the original MEDLINE citation. That is, if the error occurred in the article's authorship, title, or abstract, NLM will retain the original citation, if it affects retrieval, but will add the revised data to provide the correct information. If an author's name was misspelled, the corrected name is inserted in the appropriate order and the original misspelling is moved to the end of the author list. Thus, a user who wishes to follow up on all of the authors from the journal issue will be able to retrieve on the misspelled name as well. The notice about the correction will show both the incorrect spelling of the name and the corrected form.
If, however, the error occurred in a portion of the article that is not included in the MEDLINE citation, such as the text, graphs, or tables, only a reference to the published erratum notice will be added to the MEDLINE citation. Brief errata notices are not generally indexed as independent articles. Some substantive articles or letters may, however, comprise published errata. If so, these items will be indexed with the Publication Type PUBLISHED ERRATUM. For those citations having a publication date of 2002 forward, a link will refer back to the citation for the original article. That link appears above the article title in the Abstract or Citation formats of PubMed while in the MEDLINE format the information appears in the EFR (Erratum for) field.
It is NLM's policy that errata will be acknowledged only if they are printed in a citable form; that is, an erratum notice must appear on a numbered page in an issue of the journal that originally published the article. Error notices that are inserted unbound into a journal issue or "tipped" will not be considered part of the permanent bibliographic record. An erratum notice pertaining to a portion of a journal that exists in online format only must be readily discernable in the table of contents of a subsequent issue. NLM does not make changes in the database in response to letters from authors or editors, unless such letters indicate that a substantive published erratum is forthcoming.
Retractions. Articles may be retracted or withdrawn by their authors, academic or institutional sponsor, editor, or publisher, because of pervasive error or unsubstantiated or irreproducible data. It is NLM's policy that a retraction will be indexed as a retraction only if it clearly states that the article in question is being retracted or withdrawn, and is signed by an author of the retracted paper or author's legal counsel; by the head of the department, dean, or director of the laboratory where the paper was produced; or by the journal editor. In addition, the retraction must be labeled and published in citable form; that is, the retraction must appear on a numbered page in an issue of the journal that published the retracted article.
NLM does not simply expunge the citation of a retracted article from its indexes or databases, but rather links the original to the notice of retraction, by adding a Retraction statement after the source of the retracted article on the PubMed Summary display. The bibliographic reference for the retraction notice also appears above the title in the Abstract and Citation formats in PubMed. In the MEDLINE format, it appears in the RIN (Retraction in) field. The MEDLINE record of each retracted article will be given an additional Publication Type of RETRACTED PUBLICATION (PT) as well.
NLM makes a reciprocal linkage between the retraction statement and the retracted article. That is, the retraction statement is indexed as RETRACTION OF PUBLICATION (PT). The bibliographic reference(s) for the article(s) being retracted appear above the title in the Abstract and Citations formats in PubMed. In the MEDLINE format, they appear in the ROF (Retraction of) field.
Examples of errata and retractions found in MEDLINE are available in the online NLM fact sheet. |