Frequently Asked Questions about the CSE Annual Meeting
How are the sites for the CSE annual meeting selected?
Finances and space requirements are the main factors that determine our meeting sites. Some cities, like New Orleans, San Francisco, and New York, are beyond our financial reach. (Any potential benefactors eager to change this situation are encouraged to get in touch!) Our choices are further narrowed by our space requirements for meeting rooms. Sites for future meetings are selected 3-5 years in advance. Historically, the annual meeting rotates among cities on the US East Coast, in another region of the USA, and in Canada. At its May 2004 meeting, the Board of Directors agreed to begin rotating the meeting location among 3 cities: Pittsburgh, Pennsylvania; Vancouver, BC, Canada; and a third city to be determined. A permanent roster of annual meeting locations makes planning easier for both the program organizers and attendees.
When is the annual meeting held?
The annual meeting is held in the spring, with a Saturday-Tuesday arrival/departure schedule, avoiding both the Mother's Day and Memorial Day weekends.
How is the hotel sleeping room rate determined?
CSE negotiates the best possible agreement for sleeping rooms, meeting and exhibit space, audio/visual equipment, and food functions. Every effort is made to keep the room rate as low as possible, both for individual meeting participants and for CSE. However, in order for CSE to receive meeting and exhibit space free of charge, as is standard practice in the USA, hotel contracts require that CSE guarantee the sale of a pre-determined number of sleeping rooms. If CSE does not meet the contracted room block, an attrition fee is charged to the society. Because this contractual obligation has serious ramifications for our financial health, we encourage meeting attendees to stay in the meeting hotel — to say nothing of the convenience and general conviviality....
Exhibits
Members are encouraged to bring copies of journals or other publications for the display table. Space is available for exhibitors who wish to show or demonstrate products or services of specific interest to CSE members. The fee for exhibit space is $950 (if paid before March 21, 2005) and $1,200 (if paid after March 21, 2005) for each tabletop exhibit. Contact Monica Willis (Caloise@drohanmgmt.com) at CSE headquarters, 703-234- 4131, for an exhibitor's application or visit the CSE Web site at www.CouncilScienceEditors.org.
Hotel Accommodations
We have negotiated a special conference rate of $159 single and $179 double per night for reservations made before April 28, 2005. All rates are subject to state and city taxes. Reservations can be made by calling the Hyatt Regency Atlanta at 1-800-233-1234, 404-577-1234, and/or fax to 404-588-4137. Reservations are first come, first served. Note: You must make your own hotel reservations.
Parking
The Hyatt Regency Atlanta offers valet parking to all hotel guests and conference attendees at $20.00 per day (this price is subject to change).
Meal Functions
Please indicate any special dietary requirements on the registration form. Every effort will be made to accommodate your needs.
|
