CSE 2017 Annual Meeting

Monday, 22 May, 2017

Keynote Address: Perhaps in My Next Life

Mary-Claire King

When I was an undergraduate, had I been aware that science editor was a job, I would have aspired to be one. Throughout graduate school, I worked part-time as a freelance copy editor, so I’d learned that science editor was a job, but was completely intimidated by the idea of becoming one. So I began to do science itself, which is surely the next best thing. In the 40 years since that I’ve been working in genetics, our field has changed more than I could have imagined. But if any field has changed more than mine, it’s yours. My presentation will be personal reflections on what I have always admired about your work and what seem to me to be its long-term, technology-independent core values. I’ll also offer a “view from the far side” of how we might be of use and help to each other in a time of roiling change in science and science publishing.

Mary-Claire King (BA, Mathematics, Carleton College in Minnesota; PhD in Genetics, University of California, Berkeley) is a Professor of Genome Sciences and Medicine at the University of Washington, where she studies the genetics and interaction of genetics and environmental influences on human conditions. King is known for identifying breast cancer genes (described in the movie Decoding Annie Parker); demonstrating that humans and chimpanzees share about 99% of their genetic material; and using genomic sequencing to identify victims of human rights abuses.

Dr. King’s current research employs the use of experimental and bioinformatics genomics tools to study complex genetic diseases – and their interaction with environmental influences – in human conditions. She was elected to the National Academy of Sciences (NAS), the Institute of Medicine (IOM), the American Academy of Arts and Sciences, and as a Fellow of the American Association for the Advancement of Science (AAAS).

1.1 Mind The Gap II: Gender and Beyond

Speakers:

  • Patricia Baskin, Executive Editor, Neurology® Journals, American Academy of Neurology
  • Ken Heideman, Director, of Publications, American Meteorological Society
  • Jessica LaPointe, Managing Copy Editor, American Meteorological Society
  • Miranda Walker, BS, MA, Senior Publisher, Wolters Kluwer

“Diversity” is a word that we keep hearing more frequently, and most STM publishing organizations and Societies would agree that pursuing it in greater measure is an important goal. This interactive session is about what diversity means to all of us, how we’re doing with regard to promoting and increasing it in our respective workplaces, and how we might be more effective in not just discussing it but fostering it. While one of the first things we may think of when considering the topic of diversity is often gender, race, ethnicity, economic status, disability, sexual orientation, and gender identity should also be considered. In that spirit, four panelists will seed a conversation involving audience members that we hope will be compelling, far-ranging, and inspiring.

Moderator:

Ken Heideman, Director, of Publications, American Meteorological Society

1.2 – Pain Points for International Authors

Speakers:

  • Clarinda Cerejo, Editor-in-Chief, Editage Insights, Editage, Cactus Communications
  • Bryan Hamman, P.Ag., MSc, BSc, BA, Freelance, Research Affairs, Faculty of Medicine,
    Khon Kaen University, Thailand
  • Julie Nash, Senior Partner, J&J Editorial, LLC

TBD

Moderator:

Jennifer Deyton, Senior Partner, J&J Editorial, LLC

1.3 – Peer Review Innovation

Speakers:

  • Liz Bal, Associate Publisher, BioMedCentral
  • Carissa Gilman, Managing Editor, Cancer, American Cancer Society
  • Allison Leung, Editorial Manager, Public Library of Science (PLOS)
  • Adam Nicely, Manager, Editorial Solutions, Wolters Kluwer, Health, Research & Practice

From preprint servers to Publons, there are many peer review innovations being undertaken by journals. Hear about experiences first hand from the innovators themselves- the editors who are experimenting, implementing and live to tell the tales!

Moderator:

Alison O’Connell, Marketing Manager, Aries Systems Corporation

1.4 – Ethics Clinic – Navigating the Waters of Reporting, Data Deposition and COI

Speakers:

  • Jennifer Lin, Director of Product Management, Crossref
  • Debra Parrish, Counsel, Parrish Law Offices
  • David Riley, MD, Integrative Medicine Institute

This session will have three panel members who have three case studies for participants to review. This traditional ethics clinic will take you through these cases step by step and allow for group discussion, audience participation and eventual outcome. The cases highlighted this year will focus on the role of reporting guidelines (CONSORT, PRISMA, etc.), Data Sharing guidelines and Conflict of Interest. The audience will be polled for their responses during the session in order to gauge the participants’ instincts and reactions to the cases and discussion. This ethics clinic will be a traditional clinic with round table discussion and will avail plenty of participation so bring your enthusiasm!

Moderator:

Jennifer Mahar, Managing Editor, Editorial Evolution

2.1 – The ST in STM: Overcoming Challenges in Non-Medical Publishing

Speakers:

  • Angela Cochran, Associate Publisher and Journals Director, American Society of Civil Engineers
  • Ken Heideman, Director of Publications, American Meteorological Society
  • Amy McPherson, Director of Publications and Managing Editor, American Journal of Botany, Botanical Society of America

Editors and publishers working in non-medical fields experience different challenges than their colleagues in health care publishing, and they experience some of the same challenges but from different angles. At this session, presenters will illustrate challenges they’ve faced in science and technology publishing and discuss solutions with particular focus on the cultural context in which they work. Topics include responding to the open access movement, attaining financial sustainability, working with a small local staff as well as researchers across the globe, using social media for author engagement and marketing activities, educating the community about changing trends in publishing (ORCiD, DOIs, article-level metrics, data availability), and competing as a broad-based journal against better-funded and niche publications.

Moderator:

Kimberly J. Retzlaff, Senior Managing Editor, American Water Works Association

2.2 – Research Misconduct Investigations: Behind the Scenes at a Major Research…

Speakers:

  • Marianne Generales, Assistant Vice Chancellor for Research, University of California, San Diego
  • LDebra Parrish, Counsel, Parrish Law Offices

This session seeks to inform journal editors about the process at a large research university for handling allegations of research misconduct through the various phases of an assessment, inquiry, or investigation. A high level overview will briefly describe the regulatory requirements and what it takes to conduct a successful investigation. Discussion topics will include data sequestration issues; facilitating communication between journals and institutions; notifications of concern to institutions; correcting the record; confidentiality issues; differences between institutional findings and federal/ORI findings; corrective actions; RCR training; etc. This session will also explore opportunities for closer alignment of processes and seek greater understanding of the challenges faced by both journals and institutions.

Moderator:

Debra Parrish, Counsel, Parrish Law Offices

2.3 – Knowledge Exchange: Roundtable Discussions

Speaker:

  • Keith Gigliello, Senior Manager, Digital Publications, American Society of Hematology
  • Jim Gilden, Business Development Manager, PRE
  • Kelly Hadsell, Managing Editor, KWF Editorial
  • Melissa Junior, Associate Director, Journals, American Society for Microbiology
  • Dianne King-McGavin, Peer Review Manager, American Society for Pharmacology & Experimental Therapeutics
  • Maria Kowalczuk, PhD, Biology Editor (Research Integrity), BioMed Central
  • Kerry Kroffe, Senior Editorial Manager, PLOS
  • Glenn Landis, Editorial Director, American Society of Hematology
  • Jennifer Lin, Crossref Director of Product Management, Dryad Board of Directors, Crossref
  • Andrew Preston, CEO, Publons

The best questions, and their answers, are often encountered during informal discussions with others who have happened up the same situations and concerns. This session will provide you with the opportunity to choose from eight topics over two 25 minute rounds of discussion. Bring a question, an answer, or just your curiosity.

2017 Topics:

  • Tracking Journal Office Metrics: Kelly Hadsell
  • Journal Audits: What & Why: Dr. Maria Kowalczuk
  • When Journals Stop Advertising Their Impact Factor: Melissa JuniorPublons Academy: Andrew Preston
  • Data Publishing Charges (DPCs): Jennifer Lin
  • Thanking Reviewers Monthly: Dianne King-McGavin
  • Priority Submission and Review in the Case of Public Health Emergencies: Kerry Kroffe
  • Podcasts: Classier and Cooler: Glenn Landis and Keith Gigliello
  • How Researchers Evaluate the Reliability of Peer Reviewed Articles: Jim Gilden

Moderator:

Anna Jester,Director of Sales & Marketing, eJournalPress

2.4 – How to Maintain and Update Outdated House Style

Speakers:

  • Peter Olson, ELS, Senior Copyediting Coordinator, Sheridan Journal Services
  • Carrie Wright, Senior Content Production Editor, Public Library of Science (PLOS)

As science editors, we face constant change. Workflows change, best practices are revised, predominant thinking in the field shifts, and style manuals come out with new editions. This means that the rules and guidelines laid out in your publication’s in-house style guide will quickly become obsolete, misleading, and contradictory if they are not kept up to date with all of these changes. But as important as it is to maintain and update house style, this task can often fall by the wayside, given all the competing and pressing deadlines on an editor’s plate. We’ll discuss some tips and strategies to make this a more manageable task and keep it from being perpetually pushed to the back of a busy editor’s to-do list!

Moderator:

Jennifer Fricker, Copyediting Services Coordinator, J&J Editorial, LLC

3.1 – Legal Issues for Publishers and Editors

Speakers:

  • Debra Parrish, Counsel, Parrish Law Offices

This session will discuss that bring lawyers to the doors of Editors and Publishers including threats from improper correction and retraction, copyright infringement, impairment of intellectual property through publication or peer review, breach of confidentiality, publication of falsified data when the journal knew or should have known of such falsification. The session will include discussion of reported cases in which journals and their editors and publishers were sued. Finally, the session will discuss actions journals have taken to mitigate these legal risks.

Moderator:

Mary K. Billingsley, ELS, Managing Editor, American Academy of Child and Adolescent Psychiatry

3.2 – OA Monographs: Perspectives and Approaches

Speakers:

  • Jason Colman, Director, Michigan Publishing Services, University of Michigan
  • Michael Friedman, Journals Production Manager, American Meteorological Society
  • Robert Prior, Executive Editor, MIT Press

To quote a Scholarly Kitchen blog post from May 2016, “…the OA monograph is very much with us now and…is almost certainly going to be a bigger part of scholarly communications in the next few years.” But what are they really about? There are many ways to organize, approach, and implement this type of publication. This goal of this session is to examine the landscape of OA monographs from several different perspectives, and see how some publishers have approached and implemented their publication.

Moderator:

Michael Friedman, Journals Production Manager, American Meteorological Society

3.3 – Editor Decision Support Tools

Speakers:

  • Anita Bandowski, PhD, CEO, SciCrunch
  • Elizabeth Caley, Chief of Staff, Meta, Chan Zuckerberg Initiative
  • Chadwick DeVoss, Founder, StatReviewer
  • Timothy Houle, Associate Scientist, Massachusetts General Hospital and Member of Faculty, Harvard Medical School

There are a number of tools and services being developed to assist journal editors in the evaluation of scientific research submitted to their journals for consideration for publication. This session will review three new tools: 1. StatReviewer, an automated review of statistical and reporting integrity for scientific manuscripts, which can be used to supplement statistical review; 2. Resource Identification Initiative, a process designed to help researchers identify the key resources used to produce scientific findings, specifically by incorporating the use of unique Research Resource Identifiers; and 3. Meta, a system that uses bibliometric intelligence to provide in-depth manuscript profiles used to identify journal applicability and predict post-publication citation performance.

Moderator:

Tony Alves, Director of Product Management, Aries Systems Corporation

3.4 – Remote Workforces

Speakers:

  • Sonja Krane, PhD, Managing Editor, American Chemical Society
  • Kristen Overstreet, BA, Senior Partner/Managing Editor, Origin Editorial

REMOTE is defined by the Cambridge Dictionary, as: far away in distance, or relation; not close. This is what most people think of when they hear ‘remote workforce.’ This term does not only apply to employees who work from home, though! It also includes employees and even entire companies who do not work in the same vicinity as the journal, publisher, and/or editors they work with.

This session takes a look at a few different types of remote work forces, and we will discuss both managing a remote workforce, and transitioning from in-house employees to external remote workers. Come with any questions you may have about remote workforces, and remember to keep in mind there are many different ways to interpret remote working.

Moderator:

Carolyn deCourt, Managing Editor/Marketing Assistant, J&J Editorial, LLC

4.1 – Transitions: Managing Your Staff Through Change

Speakers:

  • Jacob Kendall-Taylor, Editorial Manager, Proceedings of the National Academy of Sciences of the United States of America
  • Sheehan Misko, Director, Journals, American Association for Clinical Chemistry
  • Kimberly Retzlaff, Senior Editorial Manager, American Water Works Association

Teams large and small are bound to go through some kind of transition in their history, and managing not only the changes themselves, but also the staff reactions and adjustments to that change, can be challenging. This session will highlight three common transitions: The introduction of new management staff, and how that impacts mindset and workflows; moving employees from an on-site working situation to working remotely, and how to manage staff through and after that transition; and managing staff through changes in personnel and the physical office with a focus on handling different personalities and employee morale.

Moderator:

Beverly Lindeen, ELS, Senior Managing Editor, Allen Press, Inc.

4.2 – Life of a Paper: Beyond the Manuscript

Speakers:

  • Shaun Halloran, Operations Manager, Environmental Health Perspectives, National Institute of Environmental Health Sciences
  • Glenn Landis, Editorial Director, Blood Journals, American Society of Hematology
  • Jasmine Wallace, M.P.S. Publishing, Peer Review Specialist, American Society for Microbiology

A great deal of auxiliary information is generated through the life of a paper, from submission through dissemination. Exactly what information is relevant, when should it be collected, and how is it used?

Moderator:

Rajashree Ranganathan, Senior Manager, Journals Production, American Society of Civil Engineers

4.3 – Updates on Open Access Journals

Speakers:

  • Helen Atkins, Director, Publishing Services, Public Library of Science (PLOS)
  • Patricia K. (Patty) Baskin, MS, Executive Editor, Neurology, American Academy of Neurology
  • Darla Henderson, PhD, Assistant Director, Open Access Programs, Publications Division, American Chemical Society
  • Suzanne Kettley, Executive Director, Canadian Science Publishing

This session will focus on the state of new open-access initiatives and start-ups by publishers and societies: speakers will share success stories on different models of generating content for new open-access journals, especially those with experience from societies or publishers with new open-access initiatives. The session will discuss how publishers have settled on their model, and how it is fitting with their business plan.

Moderator:

Tamer Elbokl, PhD, Manager (Biological and Life Sciences journals), Canadian Science Publishing (NRC Research Press)

4.4 – Text Recycling in STEM Research Writing – Common Practice or Plagiarism?

Speakers:

  • Cary Moskovitz, PhD, Director, Writing in the Disciplines, Thompson Writing Program, Duke University

Text recycling is the reuse of textual material from existing documents without the use of quotation marks or other means of identifying the reused material as such. The recent adoption of digital plagiarism detection tools by scientific journals has made text recycling the subject of increasing controversy and ethical debate. This presentation will raise challenging questions that text recycling poses for the STEM community, such as: When is it acceptable to recycle text? What type of attribution is necessary or sufficient? Which authors of a multi-authored paper have the right to recycle which material? The presentation will include as-of-yet unpublished results from recent surveys of expert and novice STEM researchers regarding the appropriateness of recycling text under different circumstances.

Moderator:

Amy McPherson, Director of Publications, Botanical Society of America

Tuesday, 23 May, 2017

Plenary Address: Survival of the Fittest: Evolution as Applied to the Future of Scientific Publishing

Over the past several decades, scientific publishing has evolved into a much larger, richer, and more varied ecosystem of providers of publishing services. And therefore like natural ecosystems, certain basic attributes will make it resilient: diversity, redundancy, high productivity, stable structure. Like real ecosystems, it should also be subject to laws of natural selection, such as survival of the fittest. The most essential element in the health of this ecosystem is informed users (authors, subscribers, readers, reviewers, editors, etc.) who understand their role in the system and the impact of the choices they make.

Marcia McNutt (B.A. in physics, Colorado College; Ph.D. in earth sciences, Scripps Institution of Oceanography) is a geophysicist and the 22nd president of the National Academy of Sciences. From 2013 to 2016, she was editor-in-chief of Science journals. McNutt was director of the U.S. Geological Survey from 2009 to 2013, during which time USGS responded to a number of major disasters, including the Deepwater Horizon oil spill. For her work to help contain that spill, McNutt was awarded the U.S. Coast Guards Meritorious Service Medal. She is a fellow of the American Geophysical Union (AGU), Geological Society of America, American Association for the Advancement of Science, and the International Association of Geodesy. Her honors include membership in the American Philosophical Society and the American Academy of Arts and Sciences. In 1998, McNutt was awarded the AGUs Macelwane Medal for research accomplishments by a young scientist, and she received the Maurice Ewing Medal in 2007 for her contributions to deep-sea exploration.

Speaker:

  • Marcia McNutt, PhD

5.1 – At my Desk after CSE, Now What? Use Cases from CSE 2016

Speakers:

  • Carolyn de Court, Managing Editor, J&J Editorial, LLC
  • Graciela Munoz, Editor-in-Chief, Pontificia Universidad Católica de Valparaíso – Chile
  • Keith Gigliello, Senior Manager, Digital Publications, American Society of Hematology
  • Bethanie Rammer, Managing Editor, African Journal of Laboratory Medicine
  • Julie Vo, Associate Managing Editor, STEM CELLS, AlphaMed Press
  • Carolyn Unck, MSc, Scientific Editor, King Abdullah University of Science and Technology (KAUST)
  • Simone Appenzeller

This session will provide early career professionals with the opportunity to share their success stories from 2016 CSE Annual Meeting. Speaker presentations will briefly highlight which meeting session or opportunity (networking, for example) they attended and how they implemented what they learned once they returned to their office. The session will offer early career professionals the chance to obtain presentation experience by sharing the information they learned and will also help seasoned professionals learn new ways to implement knowledge gained from CSE.

Moderator:

Shari Leventhal, Managing Editor, Clinical Journal of the American Society of Nephrology

5.2 – Editorial and Publishing Questions – Data Informed Solutions

Speakers:

  • Helen Atkins, Director, Publishing Services, PLOS
  • Midori Baer, Senior Production Manager, PNAS
  • Liz Bal, Associate Publisher, Life Sciences, BioMed Central, Springer Nature
  • Monica Bradford, Executive Editor, AAAS/Science
  • Anne Coghill, Manager, Peer Review Operations, American Chemical Society
  • Jill Jackson, Manuscript Processing & Publisher Administrator, Annals of Internal Medicine, American College of Physicians
  • Jonathan Schultz, Direcotr, Journal Operations, Managing Editor, Circulations Research, American Heart Association

The session will consist of lightning talks delivered by presenters describing their work-related, practical questions and how they used data to draw informed answers. Topics include:

  • When is the right time to make ORCID registration required for corresponding authors?
  • Peer review training: Does structured feedback from a mentor (senior researcher) improve the quality of peer review reports produced by a mentee (junior researcher)?
  • Does implementing a cross-review step improve reviewer satisfaction and editor decision making?
  • Does cascading manuscripts and reviews make sense for your organization?
  • How can you use technology to decrease time between online publication and print publication?
  • How can data inform editor goal setting and strategic planning?
  • Can a style guide review and update help decrease turntimes?

Moderator:

Diane Scott-Lichter, Senior Vice President, Publishing, American College of Physicians

5.3 New Initiatives for Training Editors, Reviewers, and Authors

Speakers:

  • James Galispeau, PhD, Knowledge Synthesis Group, Clinical Epidemiology Program, Ottawa Hosptial Reseach Institute, Centre for Practice-Changing Research (CPCR)
  • Lindsay Morton, Contributor Experience Manager, PLOS
  • David Riley, MD, Associate Editor, Ther Permanente Journal, Executive Editor, AIHM Journal Club, Helfgott Research Institute, Adjunct Faculty, Board Member, Academy of Integrative Health and Medicine

This session includes a presentation updating the development and publication of a set of core competencies for editors of medical/scientific journals, an initiative to provide material for formal training of biomedical editors so that they can perform more effectively in their roles. The second speaker will present an initiative to train reviewers at Public Library of Science, including providing support and documentation for reviewers to follow. The final speaker will present an initiative on developing guidelines for authors for writing medical case reports and detail experiences in modifying the guidelines for specific specialties in medicine.

Moderator:

Patricia Baskin, MS, Executive Editor, Neurology® Journals, American Academy of Neurology

5.4 – Making Sense of Data: What You Need to know about Persistent Identifiers…

Speaker:

  • David Carr, Policy Advisor, Wellcome Trust
  • Patricia Cruse, Executive Director, DataCite
  • Kerry Kroffe, Senior Editorial Manager, PLOS
  • Shelley Stall, Assistant Director, Enterprise Data Management, American Geophysical Union

Funders and governments are requiring transparency, accessibility and (re)use of scholarly content (initially, the article itself, and more recently the underlying data). How can publishers, journals and editors help authors comply with these data mandates? How is the journal’s workflow affected, and what infrastructure is needed? What tools exist to identify, inventory, track, archive, and retrieve the relevant metadata for these underlying data?

Learn about the history of these data initiatives. Discover best practices established between journals and repositories per the Coalition on Publishing Data in the Earth and Space Sciences (COPDESS) Statement of Commitment. Become aware of the pearls and pitfalls when creating, implementing and evaluating a data policy from scratch. Recognize the options for: dataset persistent identifiers, different citation formats, available registries of data repositories and standards for metadata.

Moderator:

Christine Casey, Editor, Serials, Morbidity and Mortality Weekly Report

6.1 – Getting the Most Out of Volunteers: Managing and Leading Volunteers

Speakers:

  • Katherine Bennett, Managing Editor, Scientific Publications, American Society for Radiation Oncology
  • Gordon MacPherson, CAE, Director, Board Governance & Intellectual Property Operations, IEEE

Whether managing one journal or 40 journals, there is a good chance that you are managing volunteer editors, boards, or reviewers. Managing volunteers offers challenges not faced with managing staff. Sometime we “report” up to board or governance volunteers and other times volunteers “report” to staff. This session will include practical information about leading volunteers to make decisions and take action. Specific topics include:

  • Motivating and leading volunteers
  • Tips for successful editorial board meetings
  • Working with Governance Committees
  • Dealing with conflict

Moderator:

Angela Cochran, Associate Publisher, American Society of Civil Engineers

6.2 – Attracting New Authors

Speakers:

  • Mary Anne Baynes, Chief Marketing Officer, Overleaf
  • Stephanie Monasky, American Chemical Societyf
  • Elizabeth Yepez, Senior Publishing Manager, Springer Nature

Each and every day we try to win over authors to become loyal contributors to our journals. From marketing to making manuscripts easier, we all use different methods and tools to attract and retain the best authors. This session will focus on some of the most innovative ways to win the battle for the author.

Moderator:

Sarah Tegen, PhD, Vice President, Global Editorial & Author Services, American Chemical Society

6.3 – Practical Implementation of Standards – ORCID and CRediT

Speaker:

  • Helen Atkins, Director, Publishing Services, PLOS
  • Kalika Genelin, Senior Managing Editor, Cell Reports, Cell Press
  • Donna Marie Lucas, Senior Peer Review Analyst, Peer Review Operations, American Chemical Society

Most of our standards sessions have concentrated on what new standards are coming up, why we need them, and who should pay attention. These are important sessions educating us on the WHAT and WHY of standards, but what about the HOW? This session will dig into what it takes to implement standards. Our speakers will address two recent standards: ORCID and CRediT, and will talk about the practical aspects of implementation. What decisions did we have to make? Who needed to be involved? How did we get the authors/editors/staff to come along? How long did it take? Lessons learned? Our goal is for those in the audience to leave with confidence that they can take these standards forward in their own organizations.

Moderator:

Helen Atkins, Director, Publishing Services, PLOS

6.4 – Word Tips for Editors

Speakers:

  • Elizabeth Blake, Director of Business Development, Inera
  • Peter J. Olson, ELS, Senior Copyediting Coordinator, Sheridan Journal Services

In this session, participants will learn tips to work more efficiently by using the advanced (and often hidden) features of Word, with a focus on Word as an editing rather than an authoring tool. The curriculum includes personalizing Word, auto-correct options, document navigation, and find-and-replace, and a significant portion of the session will be devoted to tools for expedient and efficient table editing. The session will also address variations in these tools for different versions of Word, with a special focus on the 2010 and 2013 interface. Participants will learn how to make the most out of Word as an editorial tool regardless of the version they use in their daily editing tasks.

Moderator:

Rachel DiGiammarino, Client Services Manager, Sheridan Journal Services

7.1 – JATS & BITS: Facilitating the Flow and Preservation of Science

Speakers:

  • Jeffrey Beck, Technical Information Specialist, National Center for Biotechnology Information, National Library of Medicine
  • Chandi Perera, CEO, Typefi
  • Bruce Rosenblum, CEO, Inera

JATS (Journal Article Tag Suite) is an XML format used to describe scientific literature published online. It is a technical standard developed by the National Information Standards Organization (NISO), and was originally developed by the United States National Library of Medicine for archiving and interchange of scientific information. BITS (Book Interchange Tag Suite) is the “book” version of this XML format, and though it is not yet an approved standard, there is increasing interest in adopting BITS for book-related workflows.

Both JATS and BITS XML are important standards, used for passing data and content throughout the scholarly publishing ecosystem. These XML formats are being used for inter-system communication, for workflow automation, and for archiving of data and full text.

This session will present an overview of JATS and BITS, including history, the XML structure, and other basic facts about these XML formats. Practical usage of JATS and BITS and how they are being used in scholarly publishing will also be discussed.

Moderator:

Tony Alves, Director of Product Management, Aries Systems Corporation

7.2 – Improving Your Graphics: Judging Quality, and Fixing it Too!

Speakers:

  • Eric Pesanelli, Editorial Art Manager, American Physiological Society
  • AMike Vanderberg, Senior Technical Support Specialist, Sheridan Journal Services

If you have ever wondered about the quality of a figure, or knew the quality was not good but wondered what to do about it, this session is for you! Come learn about determining figure quality, resolution, file types, and how to fix figures when the quality is too low-and bring your graphics questions.

Moderator:

Brit Stamey, Director, Client Manager, Senior Copy Editor, J&J Editorial, LLC

7.3 – Piracy: What is it? How pervasive is it and by whom? Why is it done…

Speakers:

  • Glen P. Campbell, Managing Director, BMJ Americas
  • Tom Reller, Vice President, Head, Corporate Relations, Elsevier
  • John Sack, Founding Director, HighWire Press, Inc.

Panelists will discuss the legal, moral, technological and business implications of the theft and use of pirated scholarly content. With no one cause or culprit, there is no single solution to building paths to honest and easy access to content across multiple sites with varied creators, distributors, and users. Scholarly communication benefits from a varied ecosystem of information. Minimizing theft requires connections and cooperation among many stakeholders in scholarly communication including researchers, users, publishers, hosting vendors, librarians, and cyber security experts. Scholarly communication continues to adjust to become more relevant and Innovative but are not always as fast as desired. Join the session to hear from the panelists and discuss future solutions.

Moderator:

Senior Vice President, Publishing, American College of Physicians

7.4 – Balancing Revenue Streams and Editorial Integrity: Advertising in…

Speakers:

  • Annette Flanagin, Executive Managing Editor, Vice President, Editorial Operations, JAMA and The JAMA Network
  • Greg Giblin, Director, Corporate Sales, Americas at Wiley-Blackwell
  • Zsolt Silberer, Director of Publications, American Water Works Association

The advertising landscape in scholarly publishing is evolving thanks to technology, policy, and innovative integration with content. This session will speak to general advertising principles in scholarly publishing such as ethics, government policies, industry perspective, and the benefits of advertisers and publishers working together. The session will also cover how societies and journals can create internal processes for evaluating revenue streams while striking a balance between working with industry and ensuring the journal branding, editorial integrity, and loyalty to society membership and mission aren’t compromised.

Moderator:

Brittany Swett, Editorial Services Coordinator, J&J Editorial, LLC

8.1 – Scientific Editor Transitions

Speaker:

  • Jean Mattes, MA, Managing Editor, Journal of Graduate Medical Education, Accreditation Council for Graduate Medical Education
  • Kimberley Retzlaff, Senior Editorial Manager, American Water Works Association
  • Randy Townsend, MPS, Sr. Journal Program Manager, American Geophysical Union

Transitioning scientific editors can be challenging, especially when the new editors havent been previously involved in managing peer review. This session will provide case studies and practical tips from three editorial managers with experience in multiple editor transitions. Topics will include selecting editors, contracts, setting expectations, manuscript submission system training, integrating new editors into an existing editorial team, suggested documentation for incoming editors, editorial ethics for new editors, and more.

Moderator:

Mary Warner, Sr. Director, Periodicals, American Pharmacists Association

8.2 – Instructions for Authors: Tips and Tricks to Make Them Palatable

Speakers:

  • Mary Anne Baynes, Chief Marketing Officer, Overleaf
  • Katherine Bennett, Managing Editor, Scientific Publications, American Society for Radiation Oncology

This session will provide examples of how to help make Instructions for Authors and related materials simpler for submitting authors while maintaining the important key elements for the manuscript process. Ms. Bennett will discuss the checklists that the American Society for Radiation Oncology offers their authors to ensure submission compliance in an easy to understand manner. Ms. Baynes will explain how Overleaf and other tools can make the process of writing, editing and publishing scientific documents quicker and easier. Finally, Ms. Bennett, Ms. Baynes and Ms. Leventhal will lead an interactive discussion with the audience through Poll Everywhere to share ideas and brainstorm about this important topic. Bring your questions related to instructions for authors and a laptop, tablet and/or iPhone to participate in this interactive session.

Moderator:

Shari Leventhal, Managing Editor, Clinical Journal of the American Society of Nephrology

8.3 – Best of Science Editor

Speakers:

  • Tracey DePellegrin, Executive Editor, Genetics Society of America
  • Mark Johnston, Editor-in-Chief, GENETICS, Genetics Society of America
  • Jessica LaPointe, Managing Copy Editor, American Meteorological Society
  • Jonathan Schultz, Director, Journal Operations, American Heart Association
  • Lenny Teytelman, CEO, protocols.io

Science Editor, the official publication of CSE celebrating its 40th anniversary in 2017, rolled out a number of exciting changes over the last year, including a redesigned print version and a brand-new website. Science Editor has also recently sought to serve as a conduit for scientists and journal editors to talk directly to CSE members about relevant challenges and topics, and to present material that can be used in discussions with colleagues. Editor-in-Chief Tracey Depellegrin will present these changes, and authors of some of the most interesting and informative recent articles will discuss their work.

Moderator:

Tracey DePellegrin, Executive Editor, Genetics Society of America

8.4 – Don’t Plan to Fail!: Getting the Most out of Journal Strategic Planning…

Speakers:

  • Karen King, Vice President for Publications, American Society for Nutrition
  • Ashley Petrylak, Senior Publisher, Science and Medicine Journals, Oxford University Press
  • Joshua Weikersheimer, Director of Scientific Publications, American Society for Clinical Pathology

We’ve all heard the quote “If you fail to plan, you are planning to fail.” Strategic planning is an exercise that many publishers undertake-but too often the resultant plan is given merely lip service, or ultimately abandoned. How do we make a plan that is destined to succeed? Including the right group of stakeholders, encouraging active participation, securing buy-in, and ensuring follow-through on agreed-upon goals are all challenging but crucial components of success. In this session, we’ll take a high-level look at what goes into a strategic plan, and then examine the real-world experiences of several society publishers: Where did they begin? What challenges did they face? Where have they found success? How have they changed course? Don’t fail-plan to join us.

Moderator:

Dana Compton, Senior Consulting Associate, KWF Consulting