September 2009

From the President

It’s time to think about the future! The application is now posted for CSE International Scholarships, which support editors from developing nations. Guidelines are now available for submitting editorial research for presentation at the 2010 CSE Annual Meeting. And the lineup of the Short Courses that will precede the 2010 Annual Meeting is now set. So read on for details of what’s in YOUR future!

And, as always, if you have ideas or suggestions, feel free to contact me at dLang@press.uchicago.edu. I look forward to hearing from you!

Diane Lang, President

CSE International Scholarship Program Is Accepting Applications

The Council of Science Editors’ International Scholarship Program has been developed to support editors from developing nations. A number of scholarships are being offered to enable attendance at CSE’s 53rd Annual Meeting, in Atlanta, Georgia, USA, on 14–18 May 2010. The focus of the 2010 meeting will be “The Changing Climate of Scientific Publishing.” Each funded scholar will receive free registration to the conference (including hotel stay and all meals) and partial reimbursement for travel expenses.

The scholarships are intended for candidates who live in countries on the Health InterNetwork Access to Research Initiative (HINARI) eligibility list (Band 1 [free access] or Band 2 [low-cost access]) maintained by the World Health Organization. Applicants who live in other countries are disqualified.

Decisions will be based on review of 2 short (150-word) essays, in which applicants should discuss (1) why they are interested in attending the conference and (2) how they plan to apply what they learn during the meeting. Applicants who address all points will be scored higher than those who do not. Clarity of expression and perceived enthusiasm will reflect positively on the candidate. Applicants with specific goals will be scored higher than those with vague ideas.

Applications must be received by 2 October 2009. The application must be completed on the Web site. Do not fax, e-mail, or mail the application form.

Scholarship Application

Scholarship winners will be notified in November 2009

Best of luck to all scholarship applicants, and we look forward to seeing you 14–18 May 2010 in Atlanta!

Jennifer Fleet, Chair, Education Committee

Research Abstracts for 2010 CSE Annual Meeting

Share your research with colleagues at the 2010 CSE Annual Meeting: plan your research poster presentation now. Research abstracts must be submitted by 1 February 2010. Abstracts will be reviewed by the CSE Research Committee, who will be blinded to presenter. Individuals will be contacted by 1 March 2010, as to whether their research has been selected for presentation.

Submission requirements:

  • Abstracts must be submitted by 1 February 2010
  • Abstract must be no longer than 350 words, in English, and structured into Background, Methods, Results, and Conclusion. The abstract must describe research conducted to answer a specific hypothesis.
  • On a separate page (to facilitate blind review), include the following information for each author: first and last name, degree(s), affiliation(s), potential conflicts of interest (or state that there are no potential conflicts), mailing address, telephone number, and e-mail address.
  • Content must be original. If content will be presented or published prior to the 2010 CSE annual meeting, the submitter must provide a written explanation of what will be presented or published and where, along with the application.
  • Individuals submitting abstracts must ensure that they will be able to attend the CSE meeting should their poster be accepted for presentation. CSE will not be able to reimburse attendees’ expenses or waive registration fees for presenters.

We look forward to receiving your abstracts!

Margaret Winker, Chair, Research Committee

Pre–Annual Meeting Short Courses

Four popular Short Courses will again be presented in conjunction with the 2010 CSE Annual Meeting scheduled for 14-18 May in Atlanta, Georgia. The Short Courses are 1- or 2-day courses for those in new editorial-related positions and for seasoned participants who want to learn best practices and how others handle responsibilities similar to their own. Course contents are updated yearly, and the courses include ample time for exchange of ideas within the groups.

  • The Short Course for Journal Editors will be presented on Friday, 14 May and Saturday, 15 May, and will be organized by William Lanier, Editor in Chief of Mayo Clinic Proceedings. This course covers the roles and responsibilities of editors, authors, peer reviewers, and consultants. Formal lectures, case studies, and group discussions are used to explore publishing ethics, business decisions, manuscript throughput and office logistics, use of metrics to assess journal progress, and related topics. Ample time is given for participants to engage in group discussions and learn from both faculty and fellow course attendees.
  • The Short Course on Publication Management will be presented Saturday, 15 May, and will be organized by Patty Baskin, Executive Editor of Neurology. The course addresses scope and tone of communications handled by publications managers, work flow and management of office staff, working with vendors, discussions of current topics of concern such as conflicts of interest and open access, and insight into expectations of editors, authors, and reviewers.
  • The Short Course for Manuscript Editors will be presented on Saturday, 15 May, and will be organized by Stacy Christiansen, Director of Manuscript Editing, JAMA. This course focuses on such topics as levels of editing, ethical and legal issues in scientific publication, usage issues, and other technical and content-related topics.
  • The Short Course on Journal Metrics will be presented on Saturday, 15 May, and will be organized by Angela Cochran, Managing Editor, Cancer and Cancer Cytopathology, American Cancer Society. This course will present different ways to collect, analyze, and present journal data to editorial boards; how to detect trends and analyze changes; ways to use online usage data in conjunction with circulation data for marketing the journal; the value of readership surveys and competition surveys; and ways to use programs such as Excel for creating high-impact reports.

Mark your calendars now, and plan to attend one of these popular courses in 2010!

Patty Baskin, Director, CSE Short Courses

Reminder of CSE Membership Benefits

It’s hard to believe that here in Kansas, summer is nearly over and fall is on the way. Along with autumn leaves, apple cider, and crisp, clear skies comes the time for CSE membership renewal. Although the weather at this time of year can be magnificent, the current economic forecast looks to be a little less than ideal, as office and society budgets for memberships, meetings, and conferences are made leaner. The good news is that membership in CSE is still a great value. From its origins as the Council of Biology Editors in 1957 to its current expanded identity as the Council of Science Editors, the organization continues to offer opportunities for networking, professional development, information exchange with colleagues, and ongoing education in scientific editing and publishing. Specific member benefits include:

  • A subscription to Science Editor, the bimonthly publication that reports on meeting sessions and industry news and publishes original peer-reviewed articles
  • Reduced registration fee for Short Courses, which cover everything from peer review, production management, and manuscript editing to intellectual oversight and editorial policy making
  • Reduced registration fee for the CSE Annual Meeting
  • Personal access to other CSE members plus freelancers and suppliers through the CSE Membership Directory
  • Publication discounts on all CSE publications, including 20% off Scientific Style and Format: The CSE Manual for Authors, Editors, and Publishers, 7th edition
  • Classified ads for members on the CSE Web site for only $50
  • Access to valuable resources, including CSE’s White Paper on Promoting Integrity in Scientific Journal Publications and Editor-to-Author Sample Correspondence

Watch for your CSE membership renewal form, and return it right away so you don’t lose access to the many CSE resources.

Tim Cross, Chair, Membership Committee

2010 Annual Meeting Program Is Heating Up!

The program for the 2010 CSE Annual Meeting in Atlanta, Georgia, is taking shape nicely. Offerings for journal editors, manuscript editors, and managing editors/publications directors are being defined, with an emphasis on lively discussion and ideas and information that attendees can take home and use immediately in their jobs. In keeping with the theme of the meeting, “The Changing Climate of Scientific Publishing: The Heat Is On,” we think that’s pretty hot and we’re just warming up!

Ken Heideman and Denis Baskin, Chairs, Program Committee