Sample Letters Organized by Recipient

This compilation of sample correspondence relates to specific situations that journal editors face when managing ethical issues, grouped by recipient. Links to the corresponding section of the CSE White Paper on Publication Ethics are provided.

Editor to Corresponding Author

Manuscript Overlap (before publication) – 3.1.3. Piracy and Plagiarism

Manuscript Overlap (after publication) – 3.1.3. Piracy and Plagiarism

Figure Duplication – 3.1.3. Piracy and Plagiarism

Request for Original Data – 3.1.2 Falsification and Fabrication of Data

Request for a Revised Figure – 3.4 Digital Images and Misconduct

Addition or Deletion of Author before Publication – 2.2.5 Changes to the Author Byline

Addition or Deletion of Author after Publication – 2.2.5 Changes to the Author Byline

Authorship Dispute – 2.2 Authorship and Authorship Responsibilities and 2.1.9 Addressing Authorship Disputes

Undisclosed Conflicts of Interest – 2.2 Authorship and Authorship Responsibilities and 2.3 Reviewer Roles and Responsibilities

Clinical Trial Not Registered – 2.2.6 Author Responsibilities

Request to Comply with RCT Reporting Guidelines – 2.1 Editor Roles and Responsibilities

Human/Animal Research Protections – 2.2.6 Author Responsibilities and 3.1.1 Mistreatment of Research Subjects

Manuscript on Hold Pending Further Investigation – 3.3 Reporting Suspect Manuscripts

Rejection of Manuscript after Journal Investigation – 3.3 Reporting Suspect Manuscripts

Response When Editor Remains Concerned after Author Responses – 3.3 Reporting Suspect Manuscripts

Response When Authors Have Responded Satisfactorily to Initial Concerns – 3.3 Reporting Suspect Manuscripts

Editor to Reviewer

Reviewer Breach of Confidentiality – 2.3 Reviewer Roles and Responsibilities

Editor to Editor

To Other Journal re: Duplicate Publication – 2.2.6 Author Responsibilities and 3.3 Reporting Suspect Manuscripts

Editor to Funder

Request for Funding Agency Investigation – 2.4 Sponsor Roles and Responsibilities and 3.3 Reporting Suspect Manuscripts

Editor to Complainant

Response to Allegation (General) – 3.3 Reporting Suspect Manuscripts

Response to Complaint about Reviewer – 2.3 Reviewer Roles and Responsibilities

Editor to Institution

Request for Investigation by Author’s Institution – 3.3 Reporting Suspect Manuscripts

Request for Investigation by Reviewer’s Institution – 3.3 Reporting Suspect Manuscripts